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General Terms and Conditions of Participation at Swingidunum festival 2024:
General Terms & Conditions are valid for contractual relationships between the individual who registered to the Swingidunum Festival and Association Swing’n’Roll (organizer of the Swingidunum festival).
By registering and participating in the festival and entering any festival location you agree to these terms.
REGISTRATION AND PAYMENT TERMS
The registration for the workshops and parties of the festival is completed through a registration system on the homepage: www.swingidunum.com.
Every participant must register individually. The Participant is responsible for the correct data submission. By registering to SWINGIDUNUM Festival each individual is expected to pay the required amount within the 7 calendar days after an e-mail message on confirmation of registration has been received. In case that space runs out – or there is a high imbalance between leads and follows in any given group, registrants can be put on a waiting list. If participant registration status is “waiting list“, the payment shall be made after approval and received confirmation by e-mail. All payment information will be send to the participant within two days of receiving the on-line registration. The Participant shall pay the Price by one payment. The spot is guaranteed after the required amount arrives in the bank account of the organizer. The participant is responsible for all bank transfer costs.
During the check-in you will receive a wristband. You have to wear it during the whole event. You cannot share or change it with anyone. In case you do not wear it or you cannot show it to the organizers you have to leave the event. In case you lose or ruin it you have to immediately inform the organizers about it.
CANCELATION OF CONTRACT
In case we accept your registration, you have to pay within 7 calendar days. If we do not receive your payment in time your registration will be canceled.
We can cancel your registration any time if you express your cancellation wish in written form. In case of cancellation until 1st of February 2024, 30% of the fee will be refunded. In case of cancellation until 1st of March 2024, 20% of the fee will be refunded. A refund after 1st of March is not possible.
We can cancel your registration any time if your partner cancels. If you cancel, we might cancel your partner’s registration to keep the balance of the classes and parties. We apply the same cancellation policy in their cases.
We cannot change these rules because of illness, injury, canceled flight, business obligations or any other reason.
We can cancel your registration any time if we believe that your registration information is false and you cannot provide us evidence to the contrary (like stating you are a leader whilst being a follower).
If you change your registration to a smaller package, we can apply the cancellation policy on the difference.
If you have purchased a ticket and can no longer attend we accept the transfer of your ticket to another person with the same dance role (leader to leader / follower to follower). To transfer your ticket we must receive a written request to firstname.lastname@example.org at least one week (7 days) before the event. Please include the following information in your email: Your name, Name of the person you are transferring the ticket to, E-mail address of the person you are transferring the ticket to, Dance Role (are you registered as follower or as a leader).
If the event is canceled by us (the organizers), participants will have the option to transfer their passes for the new date of the event or to receive a refund (the total amount paid by participant after deducting the necessary bank fees).
The organizer reserves the right to make alterations to the published festival program (bands and venues) where reasonably necessary.
Organizer has all rights to change the time, location and price of the workshops and of evening dances. Organizers have the right to change the number of dance levels if there are less than 30 registered participants for a certain level.
Organizer cannot guarantee that all announced teachers will be present, as teacher might get ill. It means that your class schedule might be changed, or you will have different teachers than announced. Also, as flights can be cancelled, or can be delayed, teachers can miss their flight. We suggest to regularly check our website and Facebook event page in order to be aware of changes.
INJURIES AND THEFTS
All participants are attending the festival at their own risk and the organizer does not take any responsibility for participants’ injuries or health issues that might happen during the festival. The organizer does not take any responsibility for participants’ belongings. Damage claims against the organizer are not possible. The participants are liable for damages to rooms, objects and to third parties caused by themselves. Please take care of your own health, safety and property.
PHOTOS & VIDEOS
By agreeing to the terms in this document participants give their consent to be photographed and filmed during the Swingidunum Festival and these photos and videos to be used by organizers for social networking, websites, official club and Swing’n’Roll websites as on any promotional printed media, without any compensation. Swing’n’Roll will not use such photographs or videos for purposes other than promotional. Should you have any questions or concerns regarding your image being taken at one of our events, please contact us in advance. In a case of disagreement you may write to us asking to remove the particular media.
Our website uses analytical cookies which allow us to recognize and count the number of visitors in an anonymous form and to see how visitors move around the site when they’re using it. This helps us to improve the way our website works. In order to do this we use Google Analytics, a web analytics service provided by Google, Inc. (“Google”).
Association Swing’n’Roll obliges that your personal data will be treated in full accordance with the General Data Protection Regulation. Any information that we obtain will be used solely for the purposes of organizing swing festival events. Your personal data will not be sold, rented nor transmitted to any entity. You provide your personal information voluntarily for the purposes of processing orders and marketing.
By filling out and submitting their registration, the registrant agrees to the processing of his/her personal data (Name, Surname, Email, City, Country, Phone number and dancer type - lead or follow) by the Swing’n’Roll organizers as necessary for the completion of the registration process. We only collect personal information for the purposes of organizing swing festival events and to provide you with the services you have requested. Users have the right to contact us and request to delete or change all personal information.
BEHAVIOR IN THE VENUES
Smoking is not allowed in the venues. We ask you to wear dancing shoes or shoes with clean soles. Jackets and coats must be left in the wardrobe. Individuals who disturb the classes can be dismissed by the organizers.
We are committed to providing a friendly, safe and inclusive environment for all participants, where people in the swing dance community can learn, dance, grow and feel safe. Discrimination or harassment in any kind of verbal, physical or sexual abuse, on the basis of sex, gender, national origin, ethnicity, religion, race, sexual orientation or disability will not be tolerated. The code of conduct applies to everyone attending Swingidunum Festival, including members of staff, volunteers, teachers and participants.
LAW & JURISDICTION
The Belgrade Court of Justice is competent for all disputes between the clients according to Serbian law.
Swingidunum Festival is dedicated to providing a safe and comfortable event experience for everyone, therefore all attendees, instructors, staff, and volunteers at Swingidunum Festival are required to comply with the following code of conduct. Organizers will enforce this code throughout the event. We are expecting cooperation from all participants to help ensure a safe environment for everybody.
Swingidunum Festival is dedicated to providing a safe and comfortable event experience for everyone, regardless of gender, age, sexual orientation, ability, physical appearance, body size, race, or religion (or lack thereof). We do not tolerate harassment of event participants in any form. Event participants violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the organizers.
Harassment includes offensive verbal comments related to gender, age, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of workshops or other events, inappropriate physical contact, and unwelcome sexual attention.
Participants asked to stop any harassing behavior are expected to comply immediately.
If a participant engages in harassing behavior, the event organizers may take any action they deem appropriate, including warning the offender or expulsion from the event with no refund.
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of event staff immediately. Event staff can be found at any venue.
Event staff will be happy to help participants contact venue staff or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance and your safety.
We expect participants to follow these rules at dance and workshop venues.
This document was based on Berlin Balboa Weekend’s code of conduct. Feel free to use this, as-is or in a modified form, for your own dance event.
Email email@example.com or (during the event) find an organizer in person at any venue.
Swingidunum Festival will in all circumstances be held in compliance with any covid related rules applicable in Serbia. In case of any change in government guidelines, the rules of participation in the festival may change (we may require certificates or covid-19 tests). If the situation changes, we will inform the participants immediately.
While currently no restrictive measures apply to festivals such as Swingidunum, the legal situation might change. The Swingidunum organizers commit to share information on potential relevant changes and to inform participants on eventual changes.
By signing up for the event, participants agree to comply with any covid related rules applicable in Serbia at the time of the festival. This might imply Covid-check rules or other restrictions. Please find an updated version on the current rules applicable in Serbia under this link.
We will always follow the most recent measures, which may affect safety requirements of the event.
Please follow the general hygiene measures:
- Wash or sanitize your hands regularly, especially before and after class and in between dances.
- Cover your mouth and nose with your bent elbow or a tissue when you cough or sneeze. Dispose of the used tissue into a bin and wash your hands.
- Bring your own water bottle.
We expect that you do not join the festival if you are sick with the possibility of having COVID-19.
COVID CANCELLATION POLICY
In case we have to cancel the event ourselves due to government restrictions or force majeure we will organize a 75% refund (minus administrative and back up costs with a max of €45) or allow pass transfer after we have processed the request.
SIGNATURE AND AGREEMENT TO GENERAL CONDITIONS
Belgrade, April 2023.